The Email Archival Challenge

If legal compliance compels your organization to retain all email messages, you may spend hundreds of thousands of dollars or more on archival software, servers and the storage necessary to retain all of the email messages, often including messages containing spam or other unwanted content. Some, faced with the potential costs of email archival simply adopt the dubious policy of purging all email beyond a certain date, putting the organization at even greater risk.

No matter what your organization's policy, Mirapoint now makes email archiving an order of magnitude easier and more cost-effective with the new RazorSafe email archiving appliance. The RazorSafe includes everything you need to begin archiving your email regularly including the application software, server hardware and storage system in one easy-to-deploy appliance.

In addition, Mirapoint’s policy-driven email archival approach allows administrators to selectively group messages by division or department, sender and receiver, external or internal messages only. Mirapoint's anti-spam and anti-virus technology can be used to greatly reduce the number of messages indexed as well as archived messages based on its sophisticated inbound and outbound content filters.

The Mirapoint RazorSafe Solution

The RazorSafe™ from Mirapoint, when functioning with the Mirapoint Message Server and RazorGate appliances, passively and discretely copies all messages sent or received within an organization, indexes the messages and places them into a permanent archive. The message archive is backed up securely to tape and then deleted from the originating journal mailbox.

Later, the RazorSafe's high-speed search capabilities allow reviewers to discover messages based on sender, recipient, subject, keyword and date range. Marked messages can be exported securely for review by legal or human resource representatives.

The entire archival and search process can be conducted securely without alerting or disrupting users. The archive message base is not modifiable, and all actions by administrators or by the RazorSafe itself are recorded in a secure audit log.

Key Benefits

• Simple appliance approach to email archival allows plug and play deployment
  
• All storage hardware, software and operating system in a single 1u chassis
  
• Simple POP interface to the journal mailbox(es) allows the archival system to work in the background without disrupting email system performance
  
• When used with the Mirapoint RazorGate appliance, messages can be archived by department, inbound, outbound, sender, receiver or any number of filter criteria
  
• Simple web-based user and search interface for all functions make the RazorSafe simple and secure
  
• External tape library system sold separately (strongly recommended)

How the Mirapoint RazorSafe Solution Works

Special archival journal interfaces are activated on the Mirapoint RazorGate and/or Mirapoint Message Server. A variety of filters can be applied to these interfaces to journal only specific types of messages or to place messages with differing content or headers into different secure folder locations.

One or more RazorSafes log into these journal folders at a pre-set interval and collect the messages for indexing via a POP client interface. Messages indexed and stored in the archival message base are backed up to tape at a regular interval (typically nightly) automatically. Messages on the tape are secured using private 256-bit encryption. Once the messages are indexed and archived to tape, the original messages are deleted from the archival folder, completing the archival process.

Competitive Advantages of RazorSafe

• RazorSafe combines all of the hardware and software you need for a plug and play archival solution into a single appliance. Competitive solutions require you to piece together the solution by buying server hardware, storage, software and operating system separately.
  
  
• Mirapoint's policy control and filtering capabilities allow administrators to capture both inbound and outbound messages and organize the archive by sender, recipient, department or keywords. Competitive solutions archive all messages in one batch.
  
  
• Mirapoint's RazorGate with MailHurdle and RAPID Anti-Spam dramatically decrease the percentage of spam going into the archive by blocking that spam at the edge, before it ever reaches the email system. This dramatically reduces the processing and storage requirements for the email archival system over competitive approaches.
  
  
• A passive non-real time method to separate the messages for indexing and archival reduces workload on the organization's mailstore and maintains the archive function transparently. Competitive solutions make their presence known to users by marking messages taken out of the user's mailbox or by burdening the mailstore with a performance load.

To learn more or to request a free evaluation, call us at (800) 937-8118 or email info@mirapoint.com.